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TIPS FOR
TASK ALLOCATION IN PROJECT MANAGEMENT
The
project manager allocates tasks to different units or departments based on
time, cost, and resource availability.
Often the projects are broken down into tasks and assigned to the team
members based on their expertise. Before
allocating takes, the Project Manager classify tasks into groups like
preparation of accounts, sales promotion, record keeping, quality control,
inventory control, etc. A few important
steps involved in task assignment are defined below;
·
Identifying
Team leader
·
Leveraging
maximum out of team member strengths
·
Evaluate
Timelines, deadlines, expectations
·
Identify
training needs
The role
of the Team leader is to facilitate the creation of tasks, delegate those tasks
as needed, and provide supervision to ensure that the tasks are completed
according to the timeline and level of detail required. Tasks are assigned to Team members based on
their expertise and availability. The
knowledge and skill of team members are important at this stage. At the same time, Team can identify skills
that are lacking within the team and recruit additional members or impart
training wherever possible.
Project
Management is ensuring that project work unfolds smoothly and that desired
results are achieved on time. Having
clearly defined idea of what the finished result of a project should look like
one can help everyone involved in the project to know what they are striving
for. Quantifying and characterizing the
tasks helps set realistic deadlines, thus determining the entire project
schedule and timeline. There is a need
to provide special attention to the dependencies among milestones and/or tasks,
and which ones can be done in parallel by different Team member, and which ones
need to wait for other milestones/tasks to be completed. It is advisable to keep the team leaders
updated about the work plan, final timeline, tasks, milestones status update,
details of team members, and additional resources needed if any.
Communication
is another key for optimal task allocation. Task allocation also calls for the
preparedness to the changes. Changes to
the project plan and/or timeline should be communicated immediately to all
stakeholders involved. Project
Management tools comes handy for the entire process of task management.
Smart
Admin offers a fantastic platform to keep all tasks together, while being
individually assigned to members of the project. Smart Admin helps the project manager to keep
a track of status of milestones and/ task the individual team members. By giving access to the other project stake
holders and project leaders, the involvement of all members can be assured
using the Smart Admin tools.
SMART
ADMIN is a cloud-based software for generating GST Compliant Invoice, Payroll
management, Timesheet and Project Tracking – visit SMART ADMIN for FREE Trial and
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